We are looking for Associate Admin/Facilities for a leading MNC at Bangalore Outskirts(Bidadi Industrial Area)

Job Description :

- Managing & following below protocol mentioned for functions, day to day operation and any/all other aspects of business.

- Service vendors monthly/periodically bills submission for payment (building rent, EB, cafeteria, cab, Security & Transport, housekeeping services etc.)

- Ensuring that overall premises i.e. current building and the additional warehouse are well-maintained by conducting proactive maintenance (cleanliness of all floors and assets, mindfulness towards waste & scrap segregation, pest controls services, garden area maintenance, etc.).

- Front office management: handling telephone calls, visitors and registers that are maintained at front office

- Ensuring visitors are made aware of the safety guidelines and requirements.

- Courier register: responsible for preparing courier documents and ensure that is delivered/handed over to respective persons.

- Documentation: all the documents received from supplier/contractor/visitor/courier, the security/front office should properly handover to the respective dept/person which is received from supplier along with materials.

- Reports: must maintain active incident & snag report of the facility.

- Access register: must maintain different employee register for contract workers, trainees, HM employees.

- F&B: Good coordination b/w canteen vendor & canteen committee members to ensure quality food is supplied in a timely manner while maintaining utmost hygiene.

- Transportation services: arranging transportation for employees and visitors, maintaining transportation roster with valid documentation. Addressing issues (if any) raised by the employees with the vendor.

- Supporting HR in hosting townhalls and other events proactively.

- Supporting A&F team with timely maintenance of AMCs for plant and warehouse.

- Supporting A&F with general clerical tasks and assignments.

- Cafeteria and catering management and audits.

- Maintaining housekeeping & office stationery and canteen consumables supplies.

- Maintaining over all facility ground aesthetics.

- Travel management and documentation of the Employees for Domestic.

- Proper maintenance of material inward and outward register and timely submissions for audit purpose.

- Petty cash maintenance.

Qualification

- Graduate with over 5 years of experience in a similar department & preferably in manufacturing environment.

- Must have good co-ordination & organizing skills.

- Proficient in using MS Office Suite.

- Excellent written and verbal communication skills.