Position Title : Executive Assistant to CFO

Department : Finance

Work Location : HO-Delhi

Grade : Manager/Sr. Manager Travel Required : Yes (10%)

Reporting to : Administrative

Reported by : NA

Functional :

Minimum Job Requirements :

Educational Qualification : Graduate/MBA/ Executive Assistant Program

Experience : 8 - 10 yrs. of experience as Executive Assistant to CFO/Board of Directors in FMCG

Any additional requirement :

- Excellent knowledge of Word, Excel, Outlook, Internet

- Strong attention to detail, accuracy and efficient organizer

- Excellent ability to communicate both verbally and in writing

- Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment.

- Customer- service focuses oriented

- Ability to provide high level, priority management and calendar management support to executive management.

Purpose of the Position (Job Summary) :

- To provide direct administrative support to the CFO and executive management and indirect support to the Board of Directors and, as required, its Committees, while managing very confidential material and information.

- As a member of the support services cross-functional team, provide support and oversight of the office administration functions including reception, facilities, telephone, purchasing, equipment maintenance and other duties as may be required for successful organizational results.

Key Roles and Responsibilities :

- Financial - Works closely with the CFO on special projects and Audit and Finance & Investment Committee activities.

- Completes various forms, including: purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.

Customer Oriented - Responsible for scheduling and managing the CFO's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.

- Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

- Proofreads, answers, and composes routine correspondence both hand written and electronic, including donor and board communications and other partner related materials; prepares selective summaries and any follow-up actions for the CFO.

- Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute taking as required.

- Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action.

- Undertakes special assignments/projects on a wide variety of issues as requested by the CFO and Finance Directors.

People Oriented - Contributes to the excellent reputation of the CFO's office through professional, friendly and respectful interactions internally and externally.

Internal Business Process - Coordinates, plans, and organizes small-to large-scale meetings.

- Performs other duties as required and/or assigned.

Competencies :

Technical/Functional Behavioral

- Expert level written and verbal communications.

- Proficiency in grammar, spelling and proofreading.

- Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment.

- Able to improvise, multi-task and prioritize in a fast-paced environment while maintaining composure

- Strong attention to detail, accuracy and efficient organizer

- Strategic Thinking - Strong organizational skills

- Very strong interpersonal skills

- Demonstrated proactive approaches

- Customer- service focus oriented

- Adaptability to Change

- Collaboration / Teamwork

- Customer Service Focus

- Drive for Results

- Trust and Integrity

- Proactive Problem Resolution

Key Stakeholder Management :

Internal External :

1. MD/Chairman

2. Board of Directors

3. Head of Department External Agencies

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