Key Responsibilities:

1. Maintenance Management: Develop and implement maintenance programs to ensure the continuous operation of all facility systems such as HVAC, electrical, plumbing, fire safety systems, elevators/escalators, etc. Regularly inspect facilities to identify any issues or potential hazards and coordinate with vendors or contractors for repairs or upgrades.

2. Space Planning: Optimize space utilization by designing efficient layouts that align with business needs. Coordinate office moves or reconfigurations as required.

3. Budgeting and Cost Control Prepare annual budgets for facility-related expenses and monitor expenditures to ensure they stay within approved limits. Identify cost-saving opportunities without compromising on quality or safety standards.

4. Vendor Management: Source vendors/contractors for various services (cleaning, security) related to facility management while negotiating contracts/pricing terms based on organizational requirements.

5. Health & Safety Compliance: Ensure compliance with local regulations related to health & safety in the workplace. Develop emergency response plans (fire drills), conduct risk assessments regularly while implementing appropriate measures to mitigate risks.

6.Project Management: Plan and execute infrastructure-related projects such as renovations/expansions within agreed timelines/budgets while coordinating with internal stakeholders/vendors/contractors.

7.Facility Security: Monitor access control systems/cameras/alarm systems while implementing robust security protocols/procedures/training programs aimed at safeguarding company assets/employees.

8.Sustainability Initiatives: Identify opportunities for energy efficiency/sustainability improvements in line with environmental goals set by the organization; implement sustainable practices where feasible (waste management/recycling initiatives).

9.Facility Documentation & Reporting : Maintain accurate records/documentation related not limited too maintenance logs/incident reports/safety training records/facility inventories etc.. Produce regular reports highlighting key performance indicators/metrics associated with facility operations/maintenance activities

10. Stakeholder/ client Engagement on monthly basis by presenting MMR/ QBR

Required Skills:

- Proven experience in facilities management

- Strong knowledge of building codes/regulations

- Excellent project management skills

- Effective leadership abilities

- Excellent communication skills (verbal/written)

- Ability to manage multiple tasks concurrently

- Proficient in computer applications/software used in facility management (e.g., Computerized Maintenance Management System - CMMS)

In summary, a Facility Manager holds significant responsibility when it comes managing an organization's physical assets; their duties encompass everything from overseeing day-to-day operations like cleaning/housekeeping requests, managing vendors, to long-term planning/design/implementing projects aimed at improving overall functionality /cost-effectiveness/security/communication etc.