Key Responsibilities :

The role will include mentioned responsibilities; however, will not be limited to :

Planning & Budgeting

- Regular monitoring and implementation of various policies and procedures as per Standard Operating Procedures (SOP) of facilities.

- Oversee annual budget preparation for the department and represent for management approval; monitor and control the administration budget. Discharge responsibilities in an efficient and cost-effective manner within the approved budget.

Facility Management

- Oversee General Administration & Soft Services of different facilities; like - Facility Upkeep & Maintenance, Housekeeping, physical security, cafeteria services, Vendor Management, Seat allocation, firefighting, etc.

- Supervise and review the performance of outsourced property Managers and Suppliers

Logistics Management 

- Assist Purchase Cell whenever required for coordination of logistics of material and equipment being brought in or taken out of facilities/organization.

Statutory & Regulatory Compliance

- Compliances related to Contracted Staff deployed at the facility

- E-Scrap & Hazardous material disposal as per existing guidelines.

- Compliances around Employee Health & Safety (arranging Evacuation Drills, first aid assistance, In-house Wellness Centre, etc.)

Asset Management

- Develop and oversee the implementation of the Asset Management System, including the establishment of the Asset Management Unit, departmental policies, and procedures.

- Develop and maintain annual asset management plans aligned with departmental strategy and budget and in consultation with other departments where applicable.

- Develop and maintain asset registers, including acquisitions, maintenance management, transfers, and valuations.

- Prepare a business plan for life-cycle of assets, including an analysis of pricing options utilizing life-cycle cost and recommendations on the most appropriate solution.

- Prepare monthly reconciliation with supporting schedules of asset registers to relevant accounting records, and resolve unclear items.

Leadership

- Supervise and manage the performance and development of employees in the department in line with the goals, objectives, policies, and regulations of the Organization.

- Development of annual work plans and annual budget plans and implementation.

- General Administration & Others Activities

- Handling Audits - Internal & External along with Certification Audits.

- Oversee travel and accommodation arrangements for stakeholders.

- Introducing different Employee engagement activities and various events at the organizational level.

- Develop Strategic plans & Support new & upcoming projects

- Identification and empanelment of vendors, suppliers and other third-party contractors as required by the Organization.

Desired Candidate Profile :

- Bachelor's or Master's Degree in Business Administration or related field

- 9 to 12 Years of proven exposure in Administration & facility management

- Excellent communication and organizational skills

- In-depth understanding of corporate service management principles

- Excellent organizational and multitasking abilities

- Analytical Blend of mind with decision making & problem-solving skills

- Team Player with Leadership Skills

Sound like you? Let's talk!

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