Job Title - Asst Mgr, Admin

Job Description :

Position Overview :

Responsible for administrative operations for Baxter's Bangalore R&D facility, including facility upkeep, housekeeping, cafeteria and pantry operations, employee transport operations, Guest management, Event Management.

Responsibilities and Duties :

- Admin Operation management and Upkeep of the facility

- Processing of all invoices for payment and Tracking of Admin Operation Expenses.

- Responsible for Housekeeping, Cafeteria and Pantry operation and stationary related activities.

- Arrangement of all consumables and supplies for Client / VIP visits

- Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions.

- Preparing the Daily/Weekly and Monthly reports

- Maintain inventory control for facility related consumables including cleaning supplies.

- Effectively manage Facility team to ensure an on time deliverable system.

- Aid Admin Manager in all administrative functions and Facility services and any other administrative functions

- Ownership of the Day to day administration, including reports generation of the stock tracker.

- Communicate to the Admin manager about all incidents, issues and pending problems, and work on resolving them.

- Ensure site related compliance with respect to Admin operations.

- Supervise and control housekeeping staff, Pantry boys.

- Caf- and Pantry operations

- Ensure that the food vendor is maintaining highest standards of hygiene in the services area

- Oversee the pantry equipment's and operations, identify issues and take necessary actions.

- Maintain inventory control for pantry.

- Routinely inspect all services to ensure smooth operations

- Coordinate to get routine health inspections and food quality inspections done.

Transport Operations :

- To ensure safe transportation of employees

- Preparation of shift schedule timings & assign routes to cabs

- To organize regular health check-ups for drivers

- To organize regular check-ups of cab condition

- Ensure timely processing of transport invoices & follow-up for payment

- Organize regular meetings with employees to avail feedback on transport operations

- Organize regular meeting with fleet drivers & update them on employee feedback

- Arranging Airport transfers, Hotel booking for Guests with NIL escalations

Report submission :

- Preparation and submission of Monthly management report and Daily reports.

- Preparation and submission of facility related consumable and consumption reports.

Vendor Management :

- Reports on time

- Accurate billing and invoicing

- Optimize inventory stock and planning for contingencies, avoiding Stock out situations

- Maintain high standards of Housekeeping of the Facility.

- Logistic Arrangement and Co-ordination with the stakeholders

- Lab Area House keeping - As per the request from the stakeholders

- EHS - To ensure EHS adherence in all Admin related activities, and provide necessary support to employees and EHS team as needed.

Education and/or experience :

- Graduate or Post graduate with minimum 10+ years of work experience.

- Min 8 years of relevant admin operations experience, preferably with an MNC.

- Well versed with Microsoft Office applications, including Excel, Word & Power point.

- Fluent oral and written communication skills in English. Fluency in local language Kannada is preferable.

- A team player, who is good at finding and implementing solutions to problems.

- Should have the flexibility to handle emergency situations that may arise outside of normal office working hours.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.