JD :

1. To ensure the quality, cost and timeliness of goods and services procured in order to meet the project requirements.

2. Develop and maintain effective relationships internally and externally with all supply chain stakeholders.

3. Manage the supply chain with the objectives of improving quality, cost and delivery performance.

4. Continually monitor, evaluate and improve supplier performance including the regular use of audit and bench marking techniques to objectively measure suppliers against a range of targets and objectives.

5. Apply professional procurement techniques across the supply chain for all goods and services.

6. To secure the best possible trading terms with our suppliers and to maintain a database of supplier agreements.

7. Provide information and advice to the board about market trends, threats and opportunities within supply chain.

8. Work closely with other functions within the business in order to ensure effective and efficient interdepartmental cooperation.

In the role, the following illustrative list of responsibilities are included, but not limited to:

Tendering :

- Vendor development and selection.

- Floating of RFQ as per the Purchase/Service Requisitions received from the projects.

- Pre-bid meetings are carried out with the vendors.

- Analysis of bids jointly with the technical team.

Negotiation & Award :

- Techno-commercial discussion with the vendors and Short-listing.

- Analysis of rates (jointly with projects), Market research/ Comparison of rates with existing ones.

- Negotiation with the short listed vendors primarily in terms of Price, Time schedule and Payment terms.

- Preparation of Business Case/ Financial approval.

- Preparation and Issue of LOI/ WO/ PO/ Agreements as per tendered requirements.

Coordination :

- Coordination between the projects team and contractors/Vendors for certification of bills.

- Coordination between the accounts team and contractors/Vendors for ensuring timely payments to the vendor.

- Follow up with the vendors for timely delivery and penalizing the vendor in case of delay.

Material Management :

- Ensuring the material is delivered at the right place.

- Quantity reconciliation and amending the order quantities, reordering & replacements.

- Follow up with the vendors for timely delivery and penalising in case of delay.

Contract Management :

- Follow up with the Contractors for timely execution and penalising in case of delay.

- Settlement of vendor claims in terms of extra work.

- Contract Management as per the clauses mentioned in the tender documents.

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