Office Assistant Responsibilities:

Secretarial Assistance:

- Managing calendars of team and fixing meetings; Timely reimbursement of expenses incurred by employees; Timely response to all telephone inquiries/office visitors, phone calls; ticketing, visa, car, hotel, calendar management, international travel, settling travel exps, website updating, filing, maintaining excel files for bills, processing all vendor bills, VC coordination, Diwali gifts, Diwali party, birthday, flowers for birthday and anniversary, other personal work.

General office administration including IT management:

- Coordinate with Vendors, & annual insurance renewals (car /employee health insurance) negotiating best prices for travel/events/vendors, Maintenance of vendor billing database, ensuring general office upkeep & maintenance.

Asset procurement and maintenance:

- Sourcing vendors for asset procurement with IT resource help; Negotiating the best rates; Timely renewal of contracts; supervising IT resource to ensure minimal downtime of office equipment such as printer, wifi, etc.

Human resources:

- Maintenance of team log, leave records, celebration/flowers on birthdays & anniversaries. Taking care of joining and exit formalities and assets.

Others:

- Support, communication and celebration of important events (offsite, AGM), database management including investor contact database, team offsites. Corresponding with contractors, planning maintenance work, maintaining records and supervising facilities and IT staff.