Sub: Roles and Responsibilities for Regional Engineer

- Regular site visit to understand the work done details as per the actual site condition.

- Collect the data from concerned project team /client to prepare the RA bill.

- Collect the drawings from client for bill preparation & quantity variation submission.

- Prepare the RA bill with item rates as per approved work order based on the onsite work done details & drawings.

- Prepare the detailed measurement sheet & marked the work done area in drawings for the bill submission.

- Ensure the necessary back up documents like Check list, JMR, site instructions etc.

- Submit the bill to client on time as per the client's billing schedule

- Follow up with client for bill checking and certification.

- Tax invoice submission to client based on the bill certification.

- Review the Work order quantities item listed and highlight in advance to concerned authorities, if any work order amendments required.

- Quantity variation statement preparation and submission to client for NT item & quantity exceeds in existing work order.

- Follow up with client for work order amendments.

- Preparing the material reconciliation statements while the bill submission to ensure the work done quantities are captured in bill properly.

- After the final bill submission, follow up with project team for completion certificate / handing over certificate.

- Prepare & provide necessary documents to HO for the service warranty preparation & submission.

- Follow the filing system - Maintain RA bill file at office and ensure all the necessary backup documents are filed properly with client's acknowledgements.

- Provide the required documents to finance team for regular payment or retention collection.

- Calculating the executed quantity in drawing and cross verification of the same at site as per actual measurements.

- Comparing the material consumption as per the measured quantities and highlighting the same to the cluster managers in case of any mismatch.

- Submission of bill of quantities to clients for verification after getting the confirmation from the cluster manager.

- Prior intimation to client for the items which are consumed more than 85 percent of the quantities in the work order.

ERP system related works:

- Abstract booking in ERP in every month as per the actual work done details for each project.

- CAB booking in ERP for tax invoice as per client certification.

- Prepare & sent the variation statement to contracts department, if any quantity addition ERP BOQ.

- Extracting material consumption report from ERP to prepare the material reconciliation

Qualification: BE Civil/ Diploma Civil.

Experience: 

- Minimum 8 - 10 years of experience in Billing in EPC companies, Contract based construction companies.

- Capable of handling team of 8 Billing engineers.

- Experience in ERP system or SAP for Billing is preferred.

2) Resource allocation and management:

a. Resource (Machinery & technician) deployment plan implementation

b. Addressing any ad hoc urgent requirements and arranging technicians on time at required site

c. Ensuring the machinery movement across site is in alignment with the plan

d. Troubleshooting any forseen changes in plan.

3) Machine maintenance and upkeep:

a. Plan and execute machine improvement to enhance machine reliability and output

b. Ensure the regular servicing and maintenance of machinery and tools are performed by the electrician / technician

c. Spare part management for major Machines, planning, procuring, stoking, salvaging old spares