Job Title :

Operation :

Job Function /Sub Function :

Job Objective : Assisting the Manager, In-house and External coordination, Travel and Accommodation arrangements, Cost Management, Support during events, Administrative assistance to the Manager.

Job Responsibilities :

- Manage schedule for executive managers.

- Prepare financial statements, database, spreadsheets, and memos.

- Make invoice reports, letters, and presentation of software.

- Analyze the memos, letter, and data before submission and then distribute them accordingly.

- Receive visitors who have an appointment with managers.

- Prepare, sort and dispatch correspondence via email and fax.

- Retrieve documents, corporate records, and information and prepare responses of routine inquiries.

- Schedule travel plans of senior level officers.

- Answer and manage incoming calls

- Conduct research, analyse and collect data to prepare reports and documents

- Design and maintain databases.

- Liaise with internal staff at all levels

- Review operating practices and implement improvements where necessary

- Record, transcribe and distribute minutes of meetings

- Acting as representatives in meetings, conferences, and seminars.

- Arrange seminars, conferences, and client meetings.

- Deal with clients and carry out successful business.

- Required basic understanding of sales.

- Need to have experience in making business presentation

- Understanding of Analytics is required

Percentage of time spent is based on the working style and the priorities.

Position Reports To :

Administrative Reporting : Chief Commercial Officer

Supervises : Chief Commercial Officer

Key Customer :

Internal /External Customers :

- Internal Customers are other departments. This role requires coordination with everyone in the organization at all levels.

- External Customers are external bodies, govt. bodies, vendors, other organizations etc.. This completely depends on the industry and the department the Executive Assistant is working for.

Job Requirement :

Minimum Education :

- Bachelor's degree

- Proficient computer skills and knowledge of MS Office

Minimum Work Experience : at least 3 years- experience providing support at a high level

Functional Competencies :

- Initiative

- Confidentiality

- Team member

- Adaptability

- Organizational and planning skills, communication skills

- Information gathering and monitoring skills

- Problem analysis and problem solving skills

- Judgment and decision-making ability

- Attention to detail and accuracy

It Knowledge : Fully conversant with MS office software.

Travel : Depending upon the job requirement and Manager

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.