Name of SBU : Crop Protection

Position : Deputy Manager/Manager - Purchase and Supply chain

Location : Mumbai

Qualification : Master in Business Administration & Bachelors in Engineering ( Chemical preferred )

Years of Experience : 5- 8 Years

Critical Experience or exposure deemed essential : CPC Chemicals/solvents/Emulsifiers and Active integrant

Job Responsibilities

Functions And Responsibilities

Planning:

- Participate in the quarterly, monthly, weekly plan for all the plants and ensure that it is in line with production schedules

- Planning of inventory management to ensure that the stock at plants is sufficient for the production schedules

Vendor development

- Participate in identification Participate in identification & development of quality vendor / supplier base for cost effective procurement of raw materials.

- Ensure procurement from vendors is as per contracts and monitoring progress and checking the quality of service provided by them

- Proactive handling of repetitive vendor issues and escalate major repetitive vendor issues

Procurement

- Procure raw materials at minimum prices while maintaining CIL material specifications

- Engage with suppliers on getting quotes, negotiations and placing POs based on agreed terms

- Coordinate with suppliers for prompt delivery of raw materials to the plants and maintain appropriate amount of plant inventory

- Liaise with plants for collection of qualitative and technical feedback on material

Performance and forward such feedback to the Research and Development department for further action.

- Coordination with Accounts department at plants for timely payment to local vendors

- Ensuring constant process improvement of raw material procurement by continuous and proactive monitoring of ongoing raw material procurement processes

- Ensure all documentation and compliance for the orders is completed by the suppliers

Purchase related

- Prepare Purchase schedules as per the production plans and inventory levels.

- Prepare the Purchase Order based on the quotes accepted and as per company Requirements and plan.

- Escalate orders that digress largely from standard orders in terms of quantities or cost

- Coordinate with suppliers/ vendors to process the purchase orders.

- Document all the purchase related activities in the department.

- Ensure that a constant check has been kept on stock levels at plants

- Monitor effective and prompt delivery of materials and manage logistics pertaining to delivery of raw materials from supplier base until delivery at plant

- Follow up continuously with the vendor till receipt of stock as well coordination with logistics and stores teams for smooth operations of the department.

- Ensure continuous recording, tracking and monitoring of material

Coordination with Other Departments

- Correspondence with the Stores department on a daily basis to ensure that material consumption is as per plan

- Coordination with the Accounts department at plants with regards to orderly payment to vendors and to ensure timely completion of forms issued to vendors

- Provide inputs to Accounts in term of any advance payments to be made to vendors

- Interaction with the Quality and Technical departments to reconfirm and seek

Clarifications on minute specifications pertaining to materials that are required to be procured

- Coordinate with Quality Control team for the quality report of the materials received.

Transportation

- Involved in new route identification as well as RFQs for new routes

- Constant tracking of transportation trucks of raw materials and status update on materials dispatched to plants

- Monitor costs related to detention and damage of material and identify steps to reduce the same

- Manage transit related issues in terms of stoppage, damages, documentation etc.

Audits

- Involved in planned and unplanned vendor audits as well as post audit action points viz. query status, implementation and updation.

- Participate in vendor visits for conducting quality checks at vendor locations

MIS/ Reports/ Documentation

- Orderly maintenance of documentation pertaining to material consumption and

Requirement on SAP

- Systematic upkeep of documentation pertaining to Purchase Orders issued to vendors

- Ensure accurate updating of material consumption on SAP by unplanned checks on data available on system as opposed to stock maintained at plant

- Manage vendor performance tracker and the vendor management system.

- Monitor and maintain tracker / MIS systems.

- Maintain MIS reports against the monthly requirements and material movement.

Reporting to : HEAD-Commercials

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