Job Title: Executive Assistant to the Founder

About Us:

Founded with the vision of becoming the largest e-commerce aggregator in India, over the years, eTrade has successfully established itself as a market leader in the industry and has carved a niche for itself in the e-commerce space. We have been recognized among Top 30 for FUTURE READY workplaces by Fortune India and CEIL HR in 2024.

eTrade is the leader in five categories on Amazon.in ecosystem including some key categories like Home, Auto, L&G, Pets and Private Labels (Solimo & Basics). We have over 500 partners including large conglomerates like Bosch, Stanley Black & Decker, Philips, P&G, Godrej, Mars, Drools, Reckitt Benckiser, Wipro, Eicher & many more.

The company's core business revolves around technology, logistics, inventory management, and brand nurturing thereby elevating consumer-leading brands to their full potential.

We aim to be the preferred partner for an Indian customer looking for the highest quality products and be available at every consumer touchpoint making us their most recognized & trusted e-commerce aggregator partner in India with ambitious plans to enter international markets.

Job Summary:

The Executive Assistant to the Founder is responsible for providing high-level administrative support to the Founder. This role involves managing the Founder's calendar, coordinating meetings, handling communications, and assisting with personal and professional tasks. The ideal candidate is proactive, detail-oriented, and able to work in a fast-paced environment while maintaining a high level of confidentiality.

Key Responsibilities:

Calendar Management:

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Ensure the Founder's calendar is up-to-date and conflicts are resolved promptly.

Communication Management:

- Act as the first point of contact for all communications, including emails, phone calls, and messages.

- Draft, review, and send out communications on behalf of the Founder.

Meeting Coordination:

- Prepare agendas, take meeting minutes, and follow up on action items.

- Organize internal and external meetings, including team meetings, board meetings, and client meetings.

Document Management:

- Prepare and manage documents, reports, and presentations.

- Handle confidential information with discretion.

Project Management:

- Assist in managing projects, ensuring deadlines are met and tasks are completed.

- Coordinate with various departments and external stakeholders as needed.

- Collect and analyze data to provide insights and recommendations for optimizing the Founder's decision-making process

- Assist the founder with various projects, research, and special assignments, providing administrative and logistical support

- Create necessary presentations, data & reports for internal & external forums, meetings and reviews

Personal Assistance:

- Assist with personal tasks such as scheduling personal appointments, managing household staff, and running errands.

- Handle any other ad-hoc tasks as requested by the Founder.

Relationship Management:

- Build and maintain relationships with key stakeholders, clients, and partners.

- Ensure a positive and professional image of the Founder is maintained at all times.

Qualifications:

Experience: 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.

Education: Master's degree in business administration, Communications, or related field (preferred).

Skills:

- Excellent organizational and time-management skills.

- Strong written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

- Ability to handle confidential information with discretion.

- Proactive, resourceful, and able to anticipate needs.

Attributes:

- High level of professionalism and integrity.

- Ability to work independently and as part of a team.

- Flexible and adaptable to changing priorities.

- Strong problem-solving skills and attention to detail.

Working Conditions:

- Ability to work flexible hours, including occasional evenings and weekends.

- May require travel depending on the Founder's schedule.