About the Role:

We- re looking for a sharp, resourceful, and highly organized Executive Administrative Assistant to be the right hand to our leadership team. This role goes beyond managing schedules and emails, you- ll play a key role in maintaining strong client relationships, ensuring seamless financial operations, and keeping the business running smoothly. From handling executive support and project coordination to following up on payments and assisting with bookkeeping, you- ll be a vital part of our day-to-day success. If you thrive in fast-paced environments, have a knack for problem-solving, and can juggle multiple priorities with grace, we want to hear from you!

What You- ll Do:

- Manage complex calendars, schedule meetings, and coordinate travel with precision.

- Act as a gatekeeper, handling high-level communications, emails, and follow-ups.

- Maintain strong client relationships, providing excellent support and timely follow-ups.

- Oversee invoicing, payment tracking, and assist with bookkeeping tasks.

- Prepare reports, presentations, and key business documents with attention to detail.

- Research, analyze, and provide critical insights to support executive decision-making.

- Assist with project management, ensuring deadlines are met and operations stay smooth.

- Handle confidential information with professionalism and discretion.

- Jump in wherever needed- whether it's organizing events, coordinating with teams, or troubleshooting last-minute challenges.

What We- re Looking For:

- Proven experience as an Executive Assistant, Administrative Manager, or similar high-level support role.

- Strong background in client communication, relationship management, and follow-ups.

- Familiarity with bookkeeping, invoicing, and payment tracking (experience with QuickBooks or similar software is a plus).

- Exceptional organizational and multitasking skills- nothing slips through the cracks!

- Strong written and verbal communication skills with a professional yet personable touch.

- Tech-savvy with proficiency in Microsoft Office, Google Suite, and productivity tools.

- A proactive mindset- anticipate needs before they arise and take initiative.

- Ability to stay cool under pressure and adapt to changing priorities.

Why You- ll Love It Here:

- Work directly with top executives and make a real impact.

- A dynamic, fast-paced environment where no two days are the same.

- Competitive compensation and opportunities for growth.

- A culture that values innovation, collaboration, and getting things done.