Job Responsibilities :

- Managing CEO office, Maintain calendar, meetings, schedules, appointments, and travel.

- Prepare documents and M-o-M and follow up on closures on agreed timelines.

- Follow up with department heads on various tasks assigned.

- Create regular reports and update internal databases.

- Facilitate internal communication.

- Develop and maintain an effective network and cooperative relationship with the CEO's internal and external partners & clients.

- Manage office facilities and administration.

- Strong working knowledge of MS office applications.

- Coordinating with various internal departments and clients.

- Screen and direct phone calls.

Skills & Qualification :

- Masters with minimum 2-years of experience as an Executive Assistant to CXO / senior management, preferably with a start-up.

- Knowledge of office procedures.

- Solid experience with office management systems, MS Office especially Excel and its formulas

- Familiarity with online calendars and cloud systems.

- Experience using office equipment, including printers and fax machines.

- Experience exercising discretion and confidentiality with sensitive company information.

- Excellent organizational skills with an ability to think proactively and prioritize work.

- Must possess good written and verbal communication skills with fluency in English. Knowledge of Chinese/Japanese will be an added advantage.

- Very good experience with travel planning, and visa application.

- Highly flexible, adaptable individual who can think on his/her feet.

- Experience in dealing with ambiguity in a fast paced environment.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.