Job Description :

Reporting To : Managing Director

Direct Reports : Nil

Objective Of The Role :

- The role is to provide Assistance to the Managing Director in the execution of his role and reduce his time and bandwidth on mundane routines and chores.

Key Responsibilities :

Facilitating the MD :

- Handling telephone enquiries, redirecting calls, reverting to calls/queries and taking messages.

- Coordinate and maintain the diary of the MD including organizing of all appointments, meetings, travel, guests, etc.

- Reminding the MD on certain commitments.

- Managing Personal Portfolio's (House Rents, Credit card payments, Telephone bills etc.) Guest relation coordination, internal department's coordination.

- Follow through of certain decisions taken. Scheduling of review meetings with HOD's business managers

- Managing personal commitments including those for the family where and when needed.

Coordinating and organizing of meetings :

- Maintain executive's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.

- Handle a wide variety of situations involving administrative functions including scheduling appointments, meeting preparation and travel itineraries.

- Providing updates to the MDs on priorities and execution on minutes of the meetings etc

- Coordinate with external partners, business associates, networks.

- Maintain a list of all networks and maintain regular contacts with such networks by sending greetings, gifts, personal notes, etc

- Keeping a track of all key dates including birthdays, anniversaries etc

- Coordinate social meetings and if required also be involved in follow through actions

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.