Job Summary : 

The Executive Assistant provides administrative and operational support to the Chief Finance Officer (CFO).

Primary Duties and Responsibilities : 

- Work directly with the CFO to support all aspects of his daily work routine.

- Maintain the CFO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

- Serve as a liaison between the CFO, Organisation's staff and the public. This includes receiving and screening the CFO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

- Coordinate work with other Organisation's staff as needed; play a key role in the coordination of staff efforts both within and outside the department.

- Assist in PMO activities and processes including project planning, intake, prioritisation, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.

- Serve as a primary point of contact between the Office of the CFO and governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.

- Assist the CFO in the development of presentations and white papers for internal and external audiences.

- Determine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriate.

- Keep the CFO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

- Routinely perform a wide variety of support duties.

 - Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

- Sort and triage mail; maintain e-mail and other address directories.

- Compose and prepare letters relating to routine correspondence for the CFO's signature.

- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.

- Prepare, reconcile, and submit expense reports.

- Maintain paper and electronic filing systems.

- Maintain confidential and sensitive information.

- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

- MBAs with great communication skills, and love for speaking

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.