Firm: Well funded start up

Location : Noida

Job Description :

- CXO Calendar Management: Fully own the daily calendar coordination, plan appointments and events, manage phone calls and emails from the partners/employees.

- Fixing up meetings for CXO with RF/external partners/vendors/Govt. bodies

- Proactively predict when schedules are likely to change and make adjustments where necessary. Ensure all participants are fully informed of all changes.

- Re-schedule meetings and travel itineraries at short notice.

- Remind CXO about various appointments/events to ensure attendance

- Have up-to-date calendars to ensure effective daily schedules of the reporting managers

- Travel Management: Make travel arrangements including tickets, stay accommodation, local commuting etc.

- Co-ordinate travel itineraries and administer the timely procurement of visas and other travel documentation

- Provide detailed travel itineraries (as required) and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time

- Support any mishaps during the travel around ticketing or stays or cab bookings and manage any last minute change in plan by offering alternate options

- Expense reimbursement: Provide expense reimbursement support to the CXOs by collecting his bills and filing claims as per the company norms.

- Organize / Co-ordinate events and meetings: Ensure the events/ leadership meetings are well-organized and conducted

- Events and meeting management in terms of creating list of attendees, sending invites with the agenda, booking of venue, VC arrangements, arranging for refreshments, capturing meeting minutes and disseminating meeting minutes to the participants

- Facilitate all arrangements for RF visits in close coordination with the Manager Admin

- Support the communications team during internal / external events and co-share the coordination and organizing load

- Strategic or operational support: Provide the below support on a regular or ad-hoc basis

- Composing and preparing correspondence on behalf of CXO as an when required and as guided.

- Create/amend PowerPoint presentation decks/reports for partner presentations and/or internal meetings

- Collating reports and documents for weekly and monthly meetings as and when instructed Coordinate with different teams to ensure deliverable due to the CXO reaches him on time.

- Assist with maintenance of enquiry from various partners, media, vendors Divert the query to the right person in the firm

- Build and maintain positive relationships with all the stakeholders, internally and externally

- Ensure support to stakeholders when they need time with CXOs.

- Prioritize and edit all incoming communication, compose responses or redirect as appropriate, alert where further action is required and prompt when due

- Maintain sensitivity and confidentiality wherever required and act as a sounding board to the CXO.

- Providing sectorial support to Senior Management.

Desired Candidate Profile:

- 3--8 years of Executive Assistant and office Corporate communication experience in a business environment.

- Strong organizational, communication (both speaking and writing skills), and interpersonal skills coupled with an experience of interacting with senior-level management across cross-cultural settings is a must.

- A strong work ethic, (internal/external) customer orientation, focus on processes and results.

- Proactive, service-oriented, attention to detail, ability to multi-task and prioritize projects, while working in a fast-paced environment with shifting deadlines and priorities

- Ability to conceptualize and implement new processes

- Adaptable, flexible with an ability to work independently and proactively resolve issues.

- Minimum Graduate. MBA/PGDBM degree or a formal education program in administrative support is preferred

- Proficient with Microsoft Office product suite.

- Strongly motivated to drive social impact and improve lives.

- Excellent Excel & PPT presentation skills are the must

- Any Graduate OR MBA can apply

- Exclusive Female EA with excellent English Com & pleasing personality

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.