Manager at Staaffia
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Executive Assistant To MD/CEO Office - Healthcare (10-15 yrs)
Position Title: Executive Assistant to MD/CEO.
Location: Hyderabad.
Department: Executive Office
Preference - Male Candidates Only (Telugu Speaking)
Reports To: MD/CEO
Employment Type: Full-Time
Job Summary:
The Executive Assistant (EA) to the MD/CEO is a key role that provides high-level administrative support to the MD/CEO. This position requires a detail-oriented, resourceful, and highly professional individual capable of handling a wide range of administrative and executive support tasks. The EA will act as a liaison between the MD/CEO and various stakeholders, ensuring smooth communication and efficient operation of the executive office.
Key Responsibilities:
Administrative Support:
- Manage and maintain the MD/CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Organize and coordinate internal and external meetings, including logistics and follow-up.
- Handle confidential information with discretion.
Calendar Management:
- Proactively manage and optimize the MD/CEO's calendar to ensure efficient time management.
- Coordinate and prioritize meeting requests and appointments.
- Anticipate scheduling conflicts and resolve them promptly.
Communication:
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD/CEO.
- Screen and direct phone calls, emails, and inquiries to appropriate parties.
- Draft and manage correspondence and communications on behalf of the MD/CEO.
Analytical Support:
- Conduct research and compile data to support decision-making processes.
- Analyze reports and summarize key insights for the MD/CEO.
- Assist in preparing detailed and accurate reports, presentations, and business cases.
Project Management:
- Assist in the coordination and execution of special projects and initiatives as directed by the MD/CEO.
- Track progress on projects and provide regular updates.
- Ensure projects are completed on time and within scope.
Office Management:
- Ensure the executive office operates efficiently and effectively.
- Maintain an organized filing system for documents and records.
- Order and manage office supplies and equipment for the executive office.
Event Planning:
- Plan and coordinate executive events, including board meetings, leadership retreats, and company-wide meetings.
- Manage logistics, agendas, and materials for events.
Relationship Management:
- Build and maintain positive relationships with board members, senior executives, and other key stakeholders.
- Facilitate effective communication and collaboration within the executive team and across the organization.
Support Functions:
- Provide administrative support to other senior executives as needed.
- Assist with preparing and monitoring budgets.
- Manage special requests and perform ad-hoc tasks to support the MD/CEO.
Qualifications:
Education:
Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.
Experience:
- Minimum of 8 years of experience as an Executive Assistant or similar role, preferably in the healthcare industry.
- Proven experience in project management and event planning.
Skills and Competencies:
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks and prioritize effectively.
- High level of professionalism and confidentiality.
- Strong problem-solving skills and attention to detail.
- Analytical skills with the ability to interpret data and provide insights.
- Knowing Telugu language will be an added advantage.
Personal Attributes:
Proactive and self-motivated with a strong work ethic.
Ability to work independently and as part of a team.
Adaptable and able to thrive in a fast-paced environment.