Urgently looking for a Executive Assistant (EA) to Medical Director for an IVF Facility

Position : EA (Candidates having experience of 8+ years only in Hospitals will be considered)

Location : Gurgaon

- Priority will be given to candidates who are already in Delhi/NCR

Job Responsibilities :

- Develop relationship and contact with patients and clinicians.

- Support Medical Director in managing workflow and completing tasks by coordinating with all the departments in the organisation.

- Coordinating/Communicating with clinicians across India on behalf of Medical Director.

- Collecting and analyzing medical data for MIS reports, prepare dashboard, presentations using MS-Office tools such as Excel, Word, PowerPoint

- Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive-level meetings

- Prepare meeting MoMs, execute & track task status

- Preparing Official documents/Letters Notifications/Circulars, Invitations & Presentations on behalf of the Medical Director

- Providing all secretarial assistance to Medical Director

- Coordinating the day-to-day activities of Medical Director office administrative work, this includes transport management, travel arrangements, hotel booking, visa arrangements, scheduling and prioritizing work assignments

- Managing appointment calendar and scheduling meetings.

Qualifications and Experience Requirement :

- Graduate (Clinical Background Preferred) with minimum 7-8 years of work experience

- Sound understanding of medical terminology

- Must have excellent written and verbal communication skills

- Ability to demonstrate customer service skills in interactions with all patients, families, clinicians including high volume and stressful situations

- Ability to maintain confidentiality of sensitive information

- Ability to solve problems and identify solutions

- Ability to take initiatives and willingness to work in a start-up organisation environment

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