Strategic

- Define the Organization's procurement strategy for materials in line with the business strategy

- Survey the environment to keep abreast of trends and best practices in material usage and management in the Real Estate industry, nationally and internationally; Develop appropriate strategies to address / incorporate the same in BCDPL

- Lead the development and management of a global vendor database; Periodically update the same through continuous research and market scanning

- Provide functional guidance to ensure standardization of Purchase practices across the Organization;

- Develop / update Department SOPs; Lead the development of a framework for vendor selection and award of contract for different material categories

Operational

- Develop proactive procurement mechanisms for critical and scarce materials in coordination with the Engineering Department

- Identify sources for bulk purchase (national and international) of materials to leverage economies of scale and tax efficiencies

- Develop a materials delivery plan in close coordination with the Engineering Department to eliminate stock-outs, reduce inventory carrying costs and ensure timely delivery of material to the project sites

- Develop a framework for vendor evaluation and empanelment; Lead the vendor evaluation process and review vendor ratings periodically

- Lead all coordination with vendors for the pre-qualification and tendering exercises

- Drive effective relationship management with vendors to facilitate favourable contract terms, uninterrupted supply and availability of services at the time of crisis

- Work closely with the Finance Department to ensure timely availability of funds for payments to vendors as per the contracted terms; Continuously work on establishing favourable credit terms

- Drive implementation of the vendor satisfaction survey to identify concerns & issues from the vendor's perspective

- Drive maintenance of a database of all purchase contracts and related documentation (indents etc.); Leverage the SAP ERP to efficiently process and report purchase metrics

- Periodically review and update Job Descriptions for roles across Purchase

Financial

- Drive cost savings through effective negotiations with vendors

- Develop the Department budget and ensure adherence to the same

People

- Actively participate in recruitment of roles within the Department

- Assess and fulfil training and career development requirements

- Foster an environment of learning, excellence and innovation within all aspects of team work

Key Result Areas Key Performance Indicators

Financial Perspective A. Continuously improve bottom line A. % cost savings achieved through

- Bulk purchases and strategic sourcing

- Rate negotiations with vendors

- % deviation from Department budget

Customer Perspective B. Customer Satisfaction B. Vendor Satisfaction score

- Internal C-Sat score

- Adherence to TATs

- Feedback from User Departments

Internal Process Perspective C. Execution Excellence C. Develop / update Department SOPs by X date (tendering, vendor selection)

- Develop global vendor database by X date

- Number of vendors developed with a minimum threshold rating for identified materials

- % adherence to material delivery timelines

- % Adherence to Processes and Documentation Requirements (in terms of deviation from checklists and standards)

External Interfaces Internal Interfaces

Vendors / Contractors Engineering / Contracts/ Estimation

Consultants Finance & Accounts

Desired qualifications BE (Civil) preferably with a Post-graduation / Diploma in Material Management and Sourcing

Desired experience 20 years of experience with at least 10 years of experience in the Purchase Function within the Real Estate industry

Knowledge and Skills

Technical Knowledge

- Knowledge of Taxation Rules & Regulations

- Vendor Awareness and Development

- Knowledge of Materials and Material Management Techniques

- Knowledge of Purchase Procedures and Clauses

- Knowledge of ERP and Software Packages

Behavioural Skills

- Strategic Orientation

- Managing and Developing Partners

- Planning and Decision Making

- Active Learning

- Collaborating for Success

- Effective Influencing

- Driving Customer Delight

- Delivery Excellence

- Passion to Excel

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