Associate, Project Management at InstaOffice.

Responsibilities :

Desire and ability to manage multiple large-scale projects simultaneously

- Develop layouts after discussion with Property Acquisition Team for potential projects

- Initiate project kickoff by communicating project team assignments and setting up all initial project platforms

- Manage all vendor relations including vendor vetting, contract, and payment processes

- Work with Estimating team and Project Managers to ensure budgets are approved and accurately tracked throughout the project lifespan

Schedule Management :

- Provide insight and document construction progress to ensure major milestones are met by general contractor and InstaOffice vendors to open office spaces on schedule

- Collaborate with internal team members to validate construction duration and develop overall project schedule

- Coordinate with general contractors & InstaOffice vendors to supply and install material, equipment, and FF&E as scheduled

- Assist Development and Engineering teams with due diligence activities to understand potential base-building issues or unique conditions

- Coordinate with internal team members on project-readiness prior to opening, and support logistics peers to prepare for member move-in

- Resolve punch list items and close out project in a timely manner

Cost Management :

- Manage value engineering for InstaOffice and its internal stakeholders

- Support quantity survey for Estimating team to generate budgets

- Manage general contractor change orders

Quality Management :

- Ensure that general contractors and InstaOffice vendors adhere to plans and specifications

- Ensure delivery of high-quality finished product to maintain InstaOffice brand standards

- Work with Architecture and Engineering teams to enhance plans and details on future projects when drawing conflicts are discovered

- Manage project closeout and handover

Risk Management :

- Adept at risk assessment and mitigation.

- Have thorough understanding of safe working practices and ensure work is conducted in accordance with safety standards.

Communication :

- Fluency in English, Hindi and Kanada required.

- Proactively communicate risks and opportunities regarding constructability, cost, quality, and schedule concerns to internal InstaOffice team members

- Build and maintain relationships with internal team members and external resources

- Provide constructability feedback during due diligence phase and through life of project to identify potential issues around unique building conditions

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