About Marwadi Shares & Finance Ltd.

Marwadi Shares and Finance Ltd. is a quarter century financial services provider with a sprawling network of clientele, business associates and channel partners across the state of Gujarat along with a presence in metropolitan cities such as Mumbai, Bangalore, and Hyderabad.

Job Description :

- The headquarters in Rajkot is looking for a passionate and curious Executive Assistant to support our Director. The candidate will report and assist Director of our company with daily administrative duties and will complete a broad variety of administrative tasks that include completing various reports; composing and preparing correspondence; arranging travel plans, agendas, and compiling documents for meetings. 

- Communicate with the staff on the Management's behalf and coordinates logistics with high-level meetings both internally and externally. Follow strict confidentiality and code of ethics on work details.

Requirements :

- Experience - Minimum 2+ years of work experience as an executive assistant to the top management team in the broking industry or financial sector. Prefer candidates with excellent communication skills

Qualification - Bachelors in Mass Communication or Business Administration or law

- CTC - Based on candidates experience and merits

Job Location - Rajkot

Responsibilities :

- Work closely with management to collect, organize, analyze, and disseminate significant amounts of information to stakeholders with attention to detail and accuracy

- Adept at queries, report writing and presenting findings, maintain projects

- Answer phones and routine calls and emails on behalf of the Directors and taking or passing on messages to the stakeholders

- Handle basic bookkeeping and project tasks, filing and retrieving corporate records, documents, and reports

- Research data to prepare documents for review and presentation by boards of directors, committees, and executives

- Help the Director to prepare for meetings and accurately recording minutes from meetings

- Greeting visitors and arrange a meeting with the Director or Management team

- Ability to organize a daily workload by priorities, meet work deadlines, proactive approach to problem-solving with strong decision-making skills.

- Ability to handle various software, word processing, spreadsheets, presentations, etc.

Accountability :

- Make and arrange official travel plans for executives

- Perform office duties that include ordering supplies and managing a records database, draft reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with recruitment prospects

- Coordinate with executives, committee meetings, maintain confidential files and contact information; coordinates meetings, conferences both on and off-site to support the Director

- Exhibit and maintain strong interpersonal skills and build relationships with stakeholders, including staff, board members, external partners

- Ability to learn new software such as Doodle polls and Director's Desk portal

- Work independently and with professional discretion on various tasks and assignments and provide a brief on it to the Director in brief

- Possess excellent writing, editing, grammatical, organizational, research, management, and time-management skills

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