Job Duties and Responsibilities :
 
- Welcome clients and visitors to the office and assist them as needed

- Organise office documents, files, supplies etc as required

- Take meeting notes and transcribe into email, document or spreadsheet form

- Answer phones and route calls to appropriate persons

- Take and deliver phone messages

- Prepare and send outgoing mails and take regular follow ups from clients and vendors

- Set appointments, meetings, and conference calls

- Reserve conference spaces for meetings

- Notify and remind all parties of upcoming events, lunches, meetings etc.

- Plan out of town travel arrangements for executives

- Suggest changes to office task workflow in order to improve efficiency

- Maintain an organized work space at all times 

- Check office supply stock; reorder supplies when needed

- Track orders and maintain vendor relationships

- Train and assign tasks to new team members and regular follow ups from existing team members

- Report any updates or pertinent issues that need addressing to the office manager

- Uphold and carry out company office policies and procedures

Qualifications :

- Graduate in any field

- Degree / Diploma in office administration, management or related field preferred

- 4 years working in office admin or hospitality industry

- Computer literate and proficient using Microsoft Suite

- Excellent customer service skills

- Organized and detail-oriented

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.