Job Description :

- Managing the office independently and ensuring a timely and accurate flow of information and clear communication to all the Departments / all the projects.

- Organizing internal and external meetings, preparing and circulating the agenda and minutes as per the set timelines. Sending notices of meetings to executive board members and/or association members, as directed periodically.

- Facilitating the Director in his daily activities of his Office, filing & correspondence etc.

- Assisting the Director with all the business activities of all the Departments / projects.

- Coordinating the travel plans and logistic arrangements such as flights, visas, foreign exchange, ground transportation, stay arrangements etc. for the Directors domestic and international travel.

- Compiling / Design the daily execution plan and generates the daily progress report.

- Follow-up for daily progress reports with all department heads / project heads. Arranging/follow up for monthly / quarterly progress meet for all projects.

- Coordinating the month-end review and PAN India review- Preparing the presentations.

- Handling travel approval.

- Acting as a bridge between the Director and the Senior Management and also serving as a point of contact amongst the members of the Corporate and the members of Companies/projects / departments.

- Areas of responsibility: Report management - project wise progress, Business Development - Tender bidding, Procurement- supply chain management, Project wise budget-payment-billing & Relationship Building.

- Responsible for Outbound and Inbound calls for senior management.

- Receiving the Visitors cordially, understand them, making them comfortable for meeting.

- Assisting with administration department.

- Maintaining a transparent filing & documentation system.

- Screening of all incoming mails / calls / fax etc. and prompt follow-up as required.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.