Polar Technologies (India) is primarily engaged in representing reputed overseas principal dealing in high technology systems and instrumentation and providing them with professional and in-country support services. Our activities are in the area of oil & gas exploration, nuclear engineering, earth science, space research & offshore engineering.

Responsibilities and Duties :

- Managing day-to-day correspondences and complete admin administrative support to the senior management

- Checking & Answering mails

- Prepare and edit a variety of high quality, written agreements, memos, letters, and other documents.

- Manage, plan and organise daily calendar,

- Distribute itineraries and meeting minutes and keep track of for events and meetings making sure that things are not overlooked.

- Serve as liaison with department managers to help ensure a manageable flow of work and communications.

- Coordinating with finance Department regarding invoices raised against various projects & their status

- Carry out routine Management office duties, including reception duties for the, in a professional manner.

- Responsible for Visitor Register, Attendance Register & Visitor Cards/Vendor Cards

- Coordinate and negotiate with the Vendors on day to day basis for the smooth operation of the services.

- Responsible for issuing Stationery and maintaining record of the same on Daily basis.

- Complete responsibility Incoming & Outgoing Couriers

- Responsible for Manning EPABX which include all incoming and outgoing calls, answering / guiding any queries received from agents, vendors, customers (internal and external) to correct channel.

- Handling the travel desk of company's employee,

- Booking international and domestics tickets

- Handling all the visa applications and coordinating visa processing

- Hotel bookings(outbound &inbound)

- Insurances for travel

- Providing currency for travel

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