Roles and Responsibilities: 

- Demand for kick-off meeting with Sales team for imp. project outlines

- Study JTS to understand project in terms of

- Technical Scope

- Approved Makes

- Commercial Terms

- Target Schedule

- Documentation / Invoicing Patterns (If anything unique reqd.)

- In case of an international project, get LC verified and approved from Export Dept

- Prepare Barchart / Master Schedule of the project as per information available from Sales team

- Basic communication with client/consultant related to schedule and project hierarchy

- Raise milestones of target dates for internal departments with confirmation from superiors (HOD) in terms of

- Technical submittals dates

- Procurement schedules

- Dispatch plans

- Installation plans

- Plan for site visit (if available) with Planning Engg/Mgr

- Verification of design data from Planning team

- Take approvals from Client / Consultant for design submittals / DQ

- In case of variance in design capacities, take concerned approvals

- Verify Variance BOQ from Planning Team w.r.to approved DQ

- Take approval from Client / Consultant for Variance BOQ

- Clarify with amendments in PO as per variance (if any)

- Verify & Approve Indents from Planning team

- Raise approved indents to Purchase team with target dates of material requirement w.r.to respective lead time of material

- Take approval from Client / Consultant on Vendor technical submittals

- In case of Approved Make List is demanding any changes, take necessary action accordingly with approval from Client / Consultant

- Maintain updates and checks on the Master Schedule of the project for each milestone

- Maintain updates and checks on raising Sales Invoice as per Payment Terms

- Dispatch & Documentation in terms of

- Arrange for Internal FAT before dispatch

- Packing List

- Invoice

- Challan / Any other rel doc.

- Client FAT / Third Party Inspection docs (If any)

- Estimate Labor Count required as per scope and target installation schedule

- Raise Indent for Labor. Get approved from HOD

- Identify Labor contractor. Get approved from HOD

- Collect Labor details (Documents for International Site)

- Labor compliance verification

- Identify Site Engineer with HOD

- Check Site Engineer Documents for International Site

- Make necessary documents available in time incase not complete

- Raise indent for Tools & Machineries

- Site Mobilization plan

- Provide all data, drgs, information etc to Site Engineer

- Daily reporting patterns in terms of installation progress and material management with Site Engineer

- Monitor site progress w.r.to target schedule

- Review delegation of work to Site team.

- For any site level changes, discuss and justify the change with site engineer.

- Get approval of the change from client / consultant

- Get the applicable technical changes done in drg / document from planning team for the said site level change

- Estimate the need of material (if any) due to said site level change

- Monitor and Control Scrap qty on site

- Identify any shortage of material with justified reason for the same

- Guide and Motivate Site team for all the challenges on site

- Periodic site visits (In case of International Site, video / virtual site survey) must be made to check following

- Site progress (Speed and Quality of workmanship on site)

- Material storage on site and consumption management with records

- Safety measures available on site and the same are followed or not should be checked and to be taken serious action on the same if not found ok

- Client / consultant meeting for site progress

- Guide and support site team for any query / shortfalls

- Identify bottlenecks / any specific challenges due to site clearance from client or any other agency

- Maintain Labor attendance and other records from site

- Provide approved Site team attendance and related records to admin team

- Take necessary measurements on site in time for labor contractor invoice checks and Hvax installation invoicing (In case of International site, follow the trend as per client commercial terms and terms with labor contractor)

- Follow-up to arrange payment for approved amount / invoice to labor contractor to ensure smooth working on site

- Prepare & Keep necessary documentation for Installation invoicing (Specifically for Domestic projects)

- Payment reconciliation and follow-up for the same

- Check and approve all Site voucher expenses with necessary supporting and justifications (as applicable)

- Voucher expenses and site expenses must be verified and submitted to HOD with pre-defined intervals to make sure that site team is not falling short of funds due to delay in related documentation /submittals.

- Update to HOD for all the proceedings with site progress, payment status, site expenses status and overall review of the project. Frequency of updates can be discussed and decided with HOD w.r.to size and duration of project cycle

- Make mechanical completion plan with site team

- Make Validation plan

- Identify validation team. Approved by HOD

- Prepare IQ/OQ/PQ formats and get approved from client / consultant

- Compile approved DQ for final submittal. In case any document short then follow up with concerned for the same

- Final reconciliation (3S sheet) of the project to be done in parallel with all milestones

- Coordinate for Hand over formalities with Hand Over Certificate and Appreciation Letter

- Maintain all the records and documents (soft/hard) date & revision wise in designated folder management for any future reference.

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