Job Description : As the Executive Assistant and Admin, you will be responsible for helping the founder and the leadership team and be more productive by managing their day to day work, meetings, calendars etc.

What you will do :

- Managing an extremely active calendar of appointments

- Composing and preparing correspondence that is sometimes confidential

- Arranging complex and detailed travel plans, itineraries, and agendas

- Compiling documents for travel-related meetings

- Successfully completing critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks

- Updating and maintaining phone lists and managing contacts to conduct up-to-date database entry, tracking VIP relations and correspondence

- Facilitating employee engagement by familiarizing himself/herself with various life events (such as birthdays, and other major milestones)

- Providing complex travel arrangements - Being familiar with the specific, detailed needs of the leadership team

- Working in a professional and focused manner to schedule internal and external meetings

- Preparing for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units

- Taking notes and distributing meeting minutes and agendas and other duties as assigned

- Managing all the record keeping jobs for the leadership team

Candidate Profile :

What you need to have :

- Demonstrable experience of 2-5 years as Executive assistant/PA/Secretary in an MNC setup with exposure in stakeholder management

- Excellent calendar management skills

- Ability to administer correspondence, and prioritize phone messages and emails

- Excellent organisational and time management skills

- Good verbal and written communication skills

- Proficient in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat and Social Media web platforms

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.