Company Profile: Our client is a very large, leading Global Manufacturing organisation - World Leaders in their field. They have multi-locational manufacturing plants & services in India & overseas and are growing very rapidly. Our clients are looking for a Procurement Professional to be based at the Corporate Head Office in Kolkata and reporting to the Head-Procurement. Our clients offer excellent salary/perks as per industry norms & commensurate with experience.

The position is expected to be closed by end-June.

Job Profile: The incumbent will be responsible for overall management of the "Procurement Function"

KRAs / Purpose of the position

1. Making strategy and action plan to optimize the procurement cost

2. Planning of all purchases and ensuring timely deliveries for uninterrupted operations.

3. Vendor Database Management and developing new Vendors and alternative products for achieving highest level of Cost benefit for the Company.

4. Planning the Material Requirement and organizing procurement as per the set standards

5. Lead time analysis and reduction and effective implementation of JIT concept.

6. Strategic partnership with key suppliers for continuous improvement and cost reduction.

7. To identify and source all capital goods as per yearly CAPEX & OPEX budget with the overall objective of cost reduction & timely availability of materials.

Principal responsibilities

Strategic

1. Negotiation & Procurement against half-yearly CAPEX of CES & Distribution

2. ABC Vendor-Spend Analysis

3. Identifying potential savings areas based on above mentioned spend analysis/ business trend and making action plan followed by periodical review till the savings targets are achieved

4. To maximize the no. of contracts for - A- class vendors and contract-management through periodical review

5. A Class vendors- Evaluation yearly once

6. Supply & Supplier Positioning in spend- risk quadrants

7. Risk Analysis through the above mentioned Supply & Suppliers- positioning and action Plan to mitigate the risks followed by periodical monitoring of the planned actions

8. Vendor development to leverage the source-back-up for specific/ critical commodities through price-benefit exploration

9. Category Management process implementation in Contractor selection in-line with user department & Safety Team

Contractors management process implementation

1. Maximization of the SAP-R3 Rate Contracts for the repeated commodities with max possible price validity and thereby enhancing the auto-PO% against shopping carts raised through catalogue

2. Liaising with users to consolidate requirement for repeated items & off-take planning

3. Take-up with vendors with the commodity-wise consolidated requirements followed by negotiation through bulk discount approach and finalization of the deal

4. Sending MIS every month

5. Sending Safety Leadership Matrix every quarter

6. Attending at least quarterly once in-country safety training and meeting

7. Identifying & categorizing the 'A', 'B' & 'C' class items/ commodities for which procurement action needs to be taken against received emails/ communications from users on daily basis

8. Job allocation amongst team members mainly for few 'B' class items & all 'C' class items for taking the procurement actions forward followed by periodical review

9. Contract Management - Drafting, User Vetting & Legal (if required), Sign off by both parties, uploading in PKD (mainly - A- vendors- contracts) and execution of the contract and periodical monitoring on the contract expiries.

10. Attending telecom with RSE on monthly/ periodical basis & providing required data.

11. Co-ordination & arranging telecom/meeting amongst stake holders, vendors & procurement.

12. Attending departmental meetings & preparing the required reports.

13. Visit/ meeting with - A- category vendors (as & when required basis) to understand and bridge the gap between their processes and our expectations and also for issues in their deliverables/ for negotiations

14. Team-skill-development by imparting training to the assistances on procurement-process and best operating practices through analytic approach Identifying non-productive areas in existing modus operandi and strategizing to nullify/ minimize the same so that the value time is saved and utilized on other important focus areas

15. Conflict Resolution

16. Demand - Forecast Planning

17. Preparation of Annual Budget

18. Support to project Implementation team - SRM,MRP,SAP PM & HPO Agenda

TRANSACTIONAL SUPPORT

1. Floating tenders/ RFQs to the potential vendors against the indented 'A' class items & few 'B' class Items

2. Follow-up for quotations & receipt of the same

3. Coordination between vendors & users for vetting the received quotes till the offers are technically frozen

4. Once the technical parameters are finalized, commercial bid-analysis is taken place followed by

5. Negotiation & finalization of the vendor

6. Periodical follow-up with the vendors for delivering the material/ service in time

7. Approval of Shopping Carts & Purchase Orders with comments on daily basis

8.Follow-up with Finance & Indirect taxation dept. against vendors- request for due payments & relevant - C- Forms

9. Follow-up with users for non-GRN cases to make it happened to process vendors- payment in-turn

10. Coordination and expediting Forward auction against Scrap-Sales-request from users

11. Record Management & Filing

12. Providing the inputs to Import & Export Team.

ADDITIONAL RESPONSIBILITIES

1. All India Customer Engineering Service (CES) related procurements of items

2. Mechanical & Civil contractor finalization for CES across India

3. Transporter-selection in-line with Distribution team from operations & commercials-perspective

4. Negotiations with Distribution Transporters from time to time for new vehicles' requirement as well as for existing vehicles against diesel price-change etc.

5. Support to other countries like Bangladesh, Srilanka, Pakistan, Germany by negotiating with Indian vendors on behalf of them for the commodities

6. Temporal Support scheduled from July-Sept- 13 to Region South & East Asia: B&A team of 11 countries in finalizing their Asset Purchasing through necessary guidance & endorsement

Candidate Profile Graduates / Engineers with 12-18 years in techno-commercial purchase. Wide knowledge of the market and capabilities for analysing the market trend. Capabilities in understanding the business needs. Capability to influence internal customers through better communication and persuasion skills. Knowledge of all statutory regulations of the country applicable for the business. Leadership skills to influence the subordinates and impart training. The jobholder is required to adhere to the Principles of Safety, Integrity, Sustainability and Respect.

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