Job Summary:

A Fabric Merchandiser is responsible for managing the entire fabric procurement process, from sourcing to delivery, ensuring the right quality and quantity of fabrics are available for production. The role involves liaising between manufacturers, suppliers, designers, and the production team to ensure timely and cost-effective fabric sourcing. The fabric merchandiser plays a vital role in inventory management, production planning, and maintaining strong supplier relationships.

Key Responsibilities:

1. Fabric Sourcing and Procurement:

- Identify and evaluate potential fabric suppliers based on quality, cost, and reliability.

- Negotiate prices, payment terms, and lead times with fabric suppliers.

- Source fabrics in line with customer specifications and market trends.

- Ensure a consistent supply of materials to meet production timelines.

2. Sampling and Quality Control:

- Collaborate with design and production teams to select fabrics suitable for various product lines.

- Request fabric samples from suppliers and organize testing for color, texture, and durability.

- Monitor fabric quality and work closely with suppliers to resolve any quality issues.

- Oversee fabric approvals, ensuring adherence to standards and specifications.

3. Inventory and Stock Management:

- Track fabric inventory levels and forecast demand based on upcoming production schedules.

- Ensure timely replenishment of fabric stocks to prevent production delays.

- Manage the fabric storage process to ensure fabrics are stored properly and remain in optimal condition.

4. Production Planning and Coordination:

- Coordinate fabric delivery schedules with the production team to align with manufacturing timelines.

- Collaborate with the production and design teams to solve fabric-related challenges in the production process.

- Maintain regular communication with suppliers and internal teams to ensure the smooth flow of production.

5. Market Research and Trend Analysis:

- Stay updated on the latest fabric trends, materials, and technologies.

- Identify and report on fabric innovations and emerging market trends to ensure the company remains competitive.

- Visit fabric trade shows, suppliers, and mills to discover new fabric offerings and suppliers.

6. Documentation and Reporting:

- Maintain records of all fabric orders, deliveries, and supplier contracts.

- Ensure proper documentation of fabric shipments, including delivery notes and invoices.

- Prepare and submit regular reports on fabric usage, costs, and stock levels.

7. Cost Optimization and Budget Management:

- Analyse and review fabric costs to ensure they align with the budget and target pricing.

- Identify opportunities for cost-saving in fabric procurement while maintaining quality standards.

- Manage fabric purchasing budgets and track expenditures to avoid over-budget costs.

8. Relationship Management:

- Build and maintain strong relationships with fabric suppliers, manufacturers, and vendors.

- Negotiate favourable terms with fabric suppliers to ensure a mutually beneficial partnership.

- Resolve any issues or disputes with suppliers in a timely and professional manner.

Qualifications:

- Education: Bachelor's degree in Textile Technology, Fashion Merchandising, Business Administration, or a related field.

- Experience:

- Minimum 4+ years of experience in fabric merchandising, textile procurement, or a related role within the garment industry.

- Strong knowledge of fabrics, textiles, and garment production processes.

Skills:

- Excellent negotiation, communication, and interpersonal skills.

- Strong analytical skills for managing budgets, cost optimization, and forecasting demand.

- Ability to work under pressure and meet tight deadlines.

- Proficiency in MS Office Suite (Excel, Word, PowerPoint).

- Knowledge of textile standards, certifications, and quality control procedures.

- Familiarity with fabric testing and sample evaluation procedures.