Property & Facilities Head/Admin head

Role title : Property & FM Head

Function : Administration

Role purpose :

- Responsible for the entire gamut of administration for the circle - Security, Travel & Cafeteria management.

- Responsible for property survey, acquisition, project management & transition as per business needs.

- Support HR Head in driving the HSW agenda, identify gaps related to HSW in the processes and services facilitated by Administration and fill the same. Compliance to governance & DOA

Key Accountabilities :

Be an internal service provider providing uniform, efficient and cost effective services while continuously benchmarking ourselves with the best in the industry.

- To finalize / modify / terminate SLAs for new/existing vendors.

- Carry out periodic audits, surveys for gap analysis and corrections across related activities.

- Partner with business towards identification of space requirements

- Enter into lease / rent agreements for setting up / expanding / shifting offices, GH, company retail stores & warehouse etc.

- Finalize layouts and specifications basis with inputs from stakeholders, raising capex, initiate and complete project work as per specification and time lines.

- Support the Health Safety and Wellbeing policies and procedures rolled out from time to time. Ensure compliance, report non-compliance and actively participate in all HSW related campaigns and activities.

- Prepare the annual Property & FM budget.

- Ensure that the HSW policy & guidelines are communicated to all employees / associates, vendor partners related to delivery of admin services.

Manage vendor relations; negotiate pricing, monitor service levels.

- Ensure staff occupying the premises has a comfortable working environment

Manage employee relations through interactions, surveys and provide feedback on action taken.

- Monitor operational efficiency of the team by ensuring TATs and compliance to guidelines.

- Proactively manage the interfaces with Corporate admin, other circle admin to leverage best practices

- Manage the entire team both on and off roll as well as the SLA vendors to deliver on the property & FM agenda open house & other interventions

- Support HR Head in driving the safety agenda, quality initiatives like Fast Forward, Change Management, Employee communication, team development

Must have technical / professional qualifications :

Education :

Graduate : Essential

Post Graduate : Preferred

Direct reports / Team Size : 3 On roll and Off roll associates

Core competencies, knowledge and experience :

- Problem solving

- Decision making

- Communication

- Innovation

- Team Management

Experience :

- Comprehensive knowledge of FM practices

- Communication, analytical, leadership, process orientation

- 8 to12 years of exp

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