You will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. In this role you are responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Main Responsibilities :

- Answer phone calls and redirect them when necessary

- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

- Prepare and disseminate correspondence, memos and forms

- Partner with HR to maintain office policies as necessary

- File and update contact information of employees, customers, suppliers and external partners

- Support and facilitate the completion of regular reports

- Develop and maintain a filing system

- Coordinate with IT department on all office equipment

- Check frequently the levels of office supplies and place appropriate orders

- Make travel arrangements

- Participate actively in the planning and execution of company events

- Undertake occasional receptionist duties

- Document expenses and hand in reports

- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

- Manage contract and price negotiations with office vendors, service providers and office lease

- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

- Maintain a safe and secure working environment

Requirements :

- Proven work experience of 5+ years as a secretary or administrative assistant

- Familiarity with office organization and optimization techniques

- High degree of multi-tasking and time management capability

- Excellent written and verbal communication skills

- Integrity and professionalism

- Proficiency in MS Office

Location : Kamala Mills, Lower Parel, Mumbai

Reporting to : VP of Engineering Operation

About Workplace Fabric :

Workplace Fabric develops solutions that makes workplaces intelligent. Our solutions help increase productivity of office workers while helping to lower the cost of real estate. Our Flagship product Freespace is installed in over 40 cities around the world and serves over 30000 people every day. Starting with the first deployment in March 2016 we have rapidly grown with our solution being rolled out globally while continuing to stay cash positive. With successes at several blue-chip clients Workplace Fabric has carved a unique leadership position in workplace management and employee engagement SaaS solutions.

This job description sets out the scope of the role Office Secretary/Manager at Workplace Fabric, together with the main duties of the post at the date when it was completed. It does not include or define all tasks which the post holder may be expected to carry out. Duties may vary from time to time without changing the nature of the post or the level of responsibility. The post holder may also be required to carry out any other duties as required by their line manager.

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